Google Docs is a service that is offered by Google, this service allows you to access online web applications with which you can create various types of documents. These applications include; word processing documents, presentation applications, spreadsheets and drawing and forms applications. This makes it easy for people who would like to access or make documents when they are online and away from their personal computer. Some of the advantages of using Google Docs include:
Access of files from anywhere
Google Docs make it possible for you to access your documents from anywhere. This is because the documents are saved on Google's servers and not on your computer. Sometimes, you might travel far from your workstation and be requested for a file you were working on, all you need is computer with an Internet connection to access the document from your Google account. This is very practical for people who travel a lot or for people who work from home or field offices.
Safety of your documents
Documents saved on Google Docs are safe in the sense that if you lose your computer in any way, be it through fire or theft, you will still gain access to your files because your files are online and not on your computer. When using Google Docs you are also safe when your computer crashes because you will still access your files from any computer with an Internet connection.
No updating of software
Google Doc applications software is upgraded by Google so the cost of software upgrading is not in your hands. This gives you a peace of mind because you will always be using programs that are up to date.
Although Google docs seem to be very attractive it is still worth noting that you are entrusting another company to store your private documents. In case their website is down, you will not be able to access your documents, also if Google decides to close down Google Docs you will lose all your documents. If you fail to keep your password a secret, third parties can log in and tamper with your documents.